Margaret Hill

Project Coordinator

 

Summary

 

A Project Coordinator with a strong administrative and technical background that includes experience with business writing and driving the day-to-day responsibilities of a project.  I have extensive experience with scheduling, status reports, updating project plans, creating and updating project schedules in Clarity/Open Workbench, MS Project, and Project Server.  I am a strong customer focused, highly organized individual with the proven ability to adapt to new environments, individual work styles and learn new subject matter quickly.  I have coordinated projects with as many as 100 resources, and have prior consulting experience in the healthcare, financial and agricultural industries.  I am trained in Six Sigma and currently hold a Green Belt certification.

 

Relevant Experience

 

·              Scheduled meetings in my past Project Coordinator roles – most recently at Target Corporation

·              Documented and distributed meeting minutes in all prior Project Coordinator roles – most recently at Select Comfort

·              Used Clarity and Open Workbench – most recently at Target Corporation

·              Extensive MS Project in all my prior Project Coordinator roles – most recently at Select Comfort, and prior at Cargill - using MS Project Server

·              Prepared numerous presentations using PowerPoint for Steering Committee meetings as well as presentations to the Project Owner – most recently at Select Comfort

·              Extensively used SharePoint in several of my Project Coordinator roles – most recently at Target Corporation and Cargill

·              Maintained issue logs in all my Project Coordinator roles – most recently at Cargill.

·              Published portfolio status reports to the PMO and Project Owner – Most recently at Target Corporation

·              Worked with updating the project and resource forecast/ allocations using a similar tool to BEN, called Clarity – most recently at Target Corporation

·              Run reports of project actuals vs. forecast – most recently at Target Corporation.

·              Coordination of release management – sending in change requests, making sure everything was ready prior to beginning testing, following up on tasks, and change requests – most recently at Cargill

 

Technical Skills

 

MS Office Suite: Word, PowerPoint, Excel, Outlook, Access, Visio, Publisher, Project, Project Web Server, and MS Visual Source Save.

SharePoint, Clarity – PPM tool, Open Workbench, PPM Tool (BlueCross Tool), Lotus Notes, Journyx and TROL time reporting systems, Concur Expense Reporting, HTML, Rational Clear Quest, Adobe Acrobat, and Planview

 

Professional Development

Green Belt in Six Sigma Quality

Elfun Society – Communications Chair, Twin Cities Chapter

 

 

Professional Experience

 

Target Corporation – May 2012 – August 2012

Project Coordinator Consultant – Analyst International

 

I served as a Project Coordinator with Merchandising for Target Corporation’s corporate office to enhance merchandising practices throughout their network of stores.   Duties Included:

·              Assisted Project Managers with administrative tasks including setup and maintenance of project plans in Clarity/ Open Work Bench, status reporting and adherence to project timelines

·              Met weekly with each Project Manager to discuss their project plans, and status of deliverables

·              Generated numerous reports via Clarity and Wiki including weekly status report

·              Updated plan estimates, dates, and resources with information provided by the Project Manager and other project team members

·              Follow-up on Risk Plan action items as indicated in the PPRII and Data Confidence reports.

·              Analysis of PPRII and Data Confidence reports to find possible problems within the project plans and discuss with associated Project Manager to rectify

·              Met weekly with General Project Manager to discuss the PPRII and Data Confidence Reports

·              Sent out weekly timesheet reminders to team members

Utilized: Open Workbench, Sharepoint, Excel, Word, Clarity and Visio

 

Wells Fargo – December 2011 – March 2012

Business Systems Consultant – CDI IT Solutions

 

I served as a Business Systems Consultant with Technology Infrastructure Services (TIS) Asset Organization working with IBM Software distribution at Wells Fargo.  Duties included:

·              Processed risk screenings for high risk, medium risk, and low risk vendors, for the Vendor Management program.

·              Granting/ monitoring access to the IBM PassPort Advantage Site, IBM Service Request (ISR) Site, and IBM Rational Sites

·              Performing periodic audits of User Software downloads on all PassPort Advantage and Rational Sites

·              Creating Software Quotes, Purchase Orders, and Cross-System Migration Waiver – contract requisitions

·              Working on the Enterprise Hosting Services (EHS) Mailbox.  Duties included:  Logging pertinent information regarding Sizings, Software Approvals, and Actual Invoice Approvals in the Sizing Approval Log (SAL), forwarding Project Tracking Portal (PTP) Sizings to the correct approver for review and approval, and answering adhoc questions from Users

·              Performing research on User Processor Value Units (PVUs) and entitlement allocations

·              Documentation including creating Processes and Procedures for various practices within the EHS environment

·              Setting up and attending meetings

Utilized:  Excel, Word, Visio, and Access

 

Select Comfort – June 2011 – November 2011

Project Coordinator Consultant – CDI IT Solutions

 

I served as Project Coordinator Consultant with the CRM group at Select Comfort; specifically as coordinator for the Oracle-Siebel Conversion.   Duties included:

·              Meeting facilitation and minutes with project team – including  take aways

·              Working with project resources and managers to update the project plan

·              Updating and maintaining the project schedule using MS Project and uploading into Clarity

·              Planning and taking meeting minutes including notes for the requirements gathering segment of the project

·              Creating reports out of Clarity, including project labor costs

·              Onboarding new consultants

·              Assigning resources to specific task on the project in Clarity

·              Tracking and entering timesheet information for offshore contractors

·              Setting up WebEx meetings, and conference calls, and meeting series

·              Documentation including creating processes and procedures for Project Coordinator Role

·              Entering data in Oracle for test database

·              Producing weekly status reports, spreadsheets, and project scorecard

Utilized:  MS Project, Visio, Word, Excel, Sharepoint, and Clarity
 

Cargill – April 2010 – October 2010

Project Coordinator Consultant – Analyst International

I served as Project Coordinator Consultant with GIHS - ITSB (IT Services for Business) at Cargill; specifically on global projects moving from one system to another.  Duties included:

·              Leading smaller projects

·              Meeting facilitation with business units and planning with project teams

·              Working with project resources and facilitating weekly team meetings

·              Creating project schedules using MS Project, Project Web Server

·              Documentation including processes and procedures

·              Communicating to the business units

·              Tracking tasks and issues

·              Updating CRQ’s (Change Requests) for the Project

·              Updating tasks in the Project Schedule

Utilized:  MS Project and Project Server, Visio, Excel, Word, Powerpoint, and Sharepoint

 

Target Corporation – October 2009 – February 2010

Project Coordinator Consultant – Analyst International

 

Served as Project Coordinator Consultant with the Enterprise Business Intelligence team at Target Corporation; specifically working on communications documentation for the team and enhancing their SharePoint site documentation.  Duties included:

·               Producing RAP, Clarity and Timesheet Compliance Reports

·               Creating and updating weekly new Business Intelligence Gantt Chart

·               Wrote processes and procedures for a range of activities the Project Coordinators performed on a daily, weekly and monthly basis.

·               Created the content material for the new Business Intelligence SharePoint site.

·               Served as coordinator for the Monthly Review meeting’s PowerPoint presentation.

·               Introduced standard naming conventions for Business Intelligence’s SharePoint site.

·               Responsible for updating the quarterly Communications Plan for Enterprise Intelligence.

·               Taking meeting minutes for technical and business requirements of the project.

Utilized:  Visio, Excel, Powerpoint, Clarity and Sharepoint

 

Blue Cross Blue Shield of Minnesota – May 2007 to March 2008

Project Coordinator Consultant – Hollstadt & Associates

 

Served as Project Coordinator Consultant on a team of 100 plus including 15 Project Managers, for the successful implementation of Online Consumer Activation (OCA) 2007, a 7.5 million dollar project (5 months) and Integrated Health Management (IHM), a $40 million dollar project (5 months). Both projects were under the Project Management Office (PMO) at Blue Cross Blue Shield of Minnesota.  Duties included: 

·              Updated the Master Program Schedule in MS Project as required

·              Generated Daily Defects report in Access, project plan updates as needed, tracking of tasks and action items

·              Setup and facilitated meetings, created meeting agendas and meeting minutes

·              Monitored change requests, facilitated meetings, took minutes and generated a weekly report of all change requests for the Change Request Management office

·              Visio flowcharts and  PowerPoint presentations

·              Created/ updated charts, graphs, printed/posted plotter documents for the team, and reported out of office notifications

·              Created issues & incidents reports, new queries and other reports as needed in ClearQuest

·              Obtained updated project status reports from PPM tool (BlueCross project management tool)

·              Generated MEDecision open issues report and updated the Executive Status report from a summary of  project status reports and open issues reports

·              Created Watch Report (late tasks, task beginning in month, task ending in month and task on target) generated from the Master Program Schedule

·              Maintained Q&A log, Minimum Deliverables log and Assumption & Decisions log

Utilized:  MS Project, Visio, Excel, Access, Powerpoint, Rational Clear Quest, and Sharepoint

 

Metropolitan Health Plan (MHP) – August 2006 to January 2007

Senior Project Coordinator Consultant – Project Consulting Group (PCG)

 

Served as Sr. Project Coordinator Consultant with a core team of five consultants which included:  two Project Managers, two Business Analysts and one Project Coordinator, (total consultant costs at 505k) plus 21 employees, for the successful implementation of the Medicare Products Implementation 2007, a project under the Project Management Office (PMO) at Metropolitan Health Plan (MHP)

Duties included:  word documents, Excel spreadsheets, PowerPoint presentations, project plan updates, scheduled & coordinated meetings, expense reports, Visio flowcharts, meeting minutes and publishing meeting summaries, updated/ monitored project logs, tracked signature documents, summarized status reports, created and updated charts, graphs and PowerPoint presentations, analysis of documents and reported out of office notifications

Utilized:  MS Project, Excel, Visio, Powerpoint, and Word

 

Education

Associate of Arts Degree, 1996 – Normandale College, Bloomington, MN

MS Project Class, 1999 – GE Capital Fleet Services

Access Class, 1999 – GE Capital Fleet Services

Six Sigma training, 1999 – GE Capital Fleet Services

MS Project Workshop, 2007 – Hollstadt & Associates, Inc
 

Awards

IT Redesign Conversion Team – Systems’ Team of the Month -April 2001
Systems Environment Committee – Systems’ Presidential Award - January 2001
Special Initiatives – Corporate Compliance – Year 2000 Team – 2000

Systems’ Presidential Award -January 2000
Year 2000 Team – Global GE Team Award-January 2000
Systems’ Environment Committee – Systems’ Team of the Month - February 2000
GE Values – Systems’ Presidential Yearly Award - January 1999